2. Personal Productivity
Getting more out of your day doesn’t mean working longer hours - it’s about working in a way that makes sense for you.
This set of tools is here to help you do just that. From figuring out how you learn best, to setting clearer goals and planning your time better, it’s all about making things run more smoothly on and off the farm.
Whether you’re thinking about the big picture or just trying to make each day a bit more productive, these resources are made to be practical - simple, and useful.
About Personal Productivity
When the days get busy and the to-do list keeps growing, it helps to have a few simple ways to stay on top of things. These resources are here to help you make better use of your time, get clearer on what matters most, and take some of the stress out of running a turf business.
Plan ahead without overcomplicating things, figure out where your time’s actually going, and make a bit more room for the stuff that really counts - whether that’s hitting your goals, running a smoother operation, or just having a bit more headspace each day.
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Section 2:
Personal Productivity
The resources here include:VAK Learning styles
High Payoff Activities
Daily Time Log
Role Clarity
Planning My Future and SMARTER Goals
Use the resources in this section to:
Set clear goals
Find out about your learning style
and Learn what tasks should be taking up the majority of your day
Sick of putting out “spot fires”?
If you need guidance on how to stay focused on things that will drive your business forward, Chris from Moshie can help.
Get in touch or explore the resources below to learn more.
VAK Learning Styles
VAK Learning Styles
Understanding your learning style is useful not just for yourself, but also when you’re leading others. It gives you insight into how you communicate and train, and whether that’s actually landing with your team.
The three styles are:
Visual – learning through images, diagrams, or reading
Auditory – learning by listening or discussing
Kinesthetic – learning by hands-on experience or movement
This short activity helps you understand how you naturally prefer to learn - whether that’s through seeing, hearing, or doing.
Instructions: See resource
High Payoff Activities
High Payoff Activities
Regularly identifying and focusing on your high payoff activities ensures that your efforts are aligned with your business's most important goals. It helps in making informed decisions about where to invest time and resources, leading to improved productivity and business growth.
Instructions:
List Your High Payoff Activities
Reflect on your daily and weekly tasks.
Identify the activities that have the most significant positive impact on your business. These might include tasks like customer relationship management, quality control, or strategic planning.
Enter these activities in the provided columns.
Draft and Discuss
Review your list and discuss it with your manager or team. This conversation helps ensure alignment and may provide insights into additional high-impact tasks.
Final Agreement
After discussion, finalise the list of high payoff activities.
Ensure that everyone involved agrees on these priorities to maintain focus and consistency.
Completing this sheet allows you to pinpoint the tasks that contribute most to your business's success. By understanding and focusing on these activities, you can optimise your efforts, reduce time spent on less impactful tasks, and achieve better results.
Daily Time Log
Daily Time Log
A daily time log helps improve efficiency and personal productivity by tracking how time is spent throughout the day. By keeping a time log, business owners and workers can:
See where time is going and adjust priorities.
Reduce distractions and unproductive tasks.
Improve scheduling and workflow.
Ensure high-payoff activities get enough focus.
Over time, this simple tool helps create better habits, leading to increased efficiency and a more productive workday.
Instructions: See resource
Role Clarity
Role Clarity
The Role Clarity Document helps your turf business run more efficiently by clearly defining responsibilities, ensuring every team member knows their tasks and decision-making authority. This reduces confusion, prevents work from being duplicated or overlooked, and allows staff to focus on the most important activities while avoiding unnecessary stress.
A well-structured team leads to fewer mistakes, better workflow, and ultimately, greater profitability.
VIEW ROLE CLARITY EXAMPLE
Instructions:
Fill in Personal Details
Identify Core Role Activities (High Payoff Activities)
List the primary tasks and responsibilities that have the most significant impact on your role and the business. These are the activities that contribute directly to achieving business objectives.
Detail Responsibilities
For each core activity, describe the specific responsibilities associated with it. This provides clarity on what is expected in each task.
Set Performance Expectations
Define how success will be measured for each responsibility. This could include quality standards, timelines, or other relevant metrics.
Outline Key Objectives (Next 1–3 Months)
Establish clear, achievable objectives for the short term. These should align with both personal and business goals, providing direction and focus.
Identify Possible Delegations/Parking Bay List
Define tasks that could be delegated to others. This helps in managing workload and ensures that attention is given to high-priority activities. Record at the bottom of the page.
Planning
My Future
Planning My Future
Regularly completing the Planning My Future sheet ensures that your goals remain clear and actionable. It helps in maintaining focus, measuring progress, and making informed decisions that align with your long-term vision.
Instructions:
Identify Your Goals. Reflect on your personal, health, financial, and career aspirations.
For each category, list your goals for the end of this year, 3 years, and 5 years. These should be specific, measurable, and meaningful to you.
Convert to SMARTER Goals
Ensure your goals are SMARTER:
Specific – Clear and unambiguous.
Measurable – Quantifiable to track progress.
Achievable – Realistic and attainable.
Relevant – Aligned with your values and long-term objectives.
Time-bound – Set within a timeframe.
Evaluated – Regularly assessed for progress.
Revised – Adjusted as necessary to stay on track.
Develop an Action Plan
For each SMARTER goal, outline the steps required to achieve it.
Assign deadlines and identify resources or support needed.
Review and Adjust Regularly
Periodically revisit your goals and action plans.
Make adjustments as circumstances change to stay aligned with your aspirations.
SMARTER Goals
SMARTER GOALS
It’s one thing to have goals - it’s another thing to actually reach them. This tool gives you a clear framework, to set goals, that works.
The SMARTER Goals sheet helps you set clear, practical goals for your turf business. It makes sure your goals are Specific, Measurable, Achievable, Relevant, Time-bound, Evaluated, and Revised, so you can stay on track and see real results.
Instructions
Specific – Write down exactly what you want to achieve.
Measurable – Decide how you’ll know if you’ve succeeded.
Achievable – Make sure it’s something you can actually do.
Relevant – Check it’s important for your business.
Time-bound – Pick a date to reach your goal.
Evaluated – Plan when you’ll check progress.
Revised – Adjust the goal if things change.
Next:
Keep your crew working well together
Help is on the way!
To further discuss using Moshie’s resources to improve your business, fill out the contact form, or for personalised support, contact:
Chris Mason
Business Coach
chris@moshie.biz
0400 080 991
Bruce Yelland
Founder
bruce@moshie.biz
0412 241 801
For more information about the Turf NSW Grow & Thrive Program contact:
Jenny Zadro
Executive Officer
Turf Growers Association of NSW (Turf NSW)
info@turfnsw.com.au